ARCRM
Compliance work that chases itself.
We automate the document chasing, onboarding steps and reporting around ARCRM, so compliance stops being a full-time job that scales with headcount.
The situation
The paperwork grows faster than the desk does.
Compliance-heavy recruitment means chasing the same documents from the same workers, tracking what expires when, and proving it all held together at audit time.
- Documents chased by hand, repeatedly, by email and phone
- Expiry dates tracked in a spreadsheet beside the system
- Onboarding a worker means the same steps in the same order, manually
- Audit preparation means reassembling evidence after the fact
What we build
Automation built around ARCRM.
Automated document chasing
Outstanding documents requested and followed up on a schedule, escalating only when a human genuinely needs to intervene.
Expiry tracking and renewal
Every dated document monitored, with renewals started early enough that a worker never drops out of compliance mid-assignment.
Worker onboarding flows
The standard onboarding sequence executed the same way every time, with the record updated as each step completes.
Audit-ready reporting
Compliance status assembled continuously rather than reconstructed before an audit, so the evidence is there when it is asked for.
Connected to
What we connect ARCRM to.
The systems either side of the CRM, so the record stays true without anyone maintaining it by hand.
Telephony & VoIP
- 8x8
- Microsoft Teams
- and other VoIP providers
Calls logged against the candidate record as they happen, rather than written up afterwards from memory, or not at all. Click-to-dial from the record, and recordings attached where you keep them.
- Gmail
- Outlook
Conversations attached to the right candidate and job automatically, without relying on anyone remembering to BCC the CRM. Bounces and invalid addresses get caught rather than quietly rotting in the database.
Job boards & sourcing
- CV-Library
- Reed
- Seek
One job posted to every board you use, with applications flowing back against the right record instead of into an inbox. Candidate profiles enriched from the sources you already pay for.
Portals
- Timesheet portals
- QuickBooks
- WordPress
- Shopify
Hours from your timesheet portals through to invoicing without anyone re-keying them, even when two vendors use different formats and different billing models. Applications from your own site landing against the right job rather than in an inbox. Finance sees the same numbers the desk does.
Running something not listed here? See everything we connect . If it has an API we can work with it, and if it does not, it usually still has a database.
Process
Four stages. No surprises.
You see a working prototype before money changes hands, and a demo at the end of every stage after that.
- 01
Discovery
We map how the work happens today, find the steps that cost you the most time, and agree what success looks like.
- 02
Free Prototype
You get an interactive prototype on your own device before any invoice, so you can judge the real thing, not a slide deck.
- 03
Build & Demo
We design, build and test in stages, demoing at the end of each one and folding your feedback straight back into the work.
- 04
Launch & Support
QA, deployment with minimal disruption, then ongoing support and maintenance as the business changes around it.
FAQ
Questions we get asked about ARCRM.
Can automation be trusted with compliance?
Automation handles chasing, tracking and evidence assembly, which are the repetitive parts. Judgement calls stay with your compliance team, and every automated action is logged so decisions remain auditable.
How does it connect to ARCRM?
Through whatever integration surface your instance exposes: API where available, and a supported data-level integration where it is not. We confirm the approach during discovery, before you commit.
Will this fit our specific compliance rules?
The rules are configuration, not assumptions baked into code. Different client contracts and sector requirements are exactly why this gets built to your process rather than a generic template.
How long does this take to put in place?
You see a prototype against your own compliance process before committing. Document chasing is usually the fastest thing to ship, because the rules are already written down somewhere and the volume makes the saving obvious quickly.
What happens when regulations or client requirements change?
The rules live in one place as configuration, so a change is an edit rather than a rebuild. That is the main reason we do not hard-code them. Compliance requirements move, and a system that assumes otherwise ages badly.
Who can see the compliance data?
It stays in your systems. We document exactly what each integration reads, writes and stores, and access is scoped to what the automation needs and revocable by you at any point.
Get in touch
Tell us what is slowing you down.
Big or small, web or mobile, one workflow or a whole platform. Send us the shape of the problem and we will come back with how we would approach it.
- A reply within one business day
- A free interactive prototype before any invoice
- No obligation and no sales sequence